VCRC INJURY ILLNESS PREVENTION POLICY
In California, Village Community Resource Center has a legal obligation to provide and maintain a safe and healthful workplace for employees. This policy describes the employers’ responsibilities in establishing, implementing, and maintaining an Injury and Illness Prevention Program (IIPP)*. It also outlines steps that can be taken to develop an effective program that helps assure the safety and health of employees while on the job. The personal safety and health of each employee of Village Community Resource Center is of primary importance. Prevention of occupationally induced injuries and illnesses is of such consequence that it will be given precedence over operating productivity. This manual is designed to help provide better workplace protection for Village Community Resource Center’s employees, and to reduce losses resulting from accidents and injuries. Please note that this document is intended to provide guidance rather than a legal interpretation of any state standard.
Village Community Resource Center’s commitment to safety and health shows in every decision and every action taken. Management can demonstrate this commitment through personal concern for employee safety and health and by the priority placed on these issues. The person or persons with the authority and responsibility for Village Community Resource Center’s safety and health program will be identified and given management’s full support.
The prevention of accidents is an objective affecting all levels of Village Community Resource Center and its operations. Therefore, an Injury and Illness Prevention Program will be integrated into all phases of Village Community Resource Center’s operation and administration, including Company policies and procedures, and disciplinary actions to ensure employee compliance with safe and healthful work practices.
Respecting this, Village Community Resource Center will make every reasonable effort to provide a safe and healthful workplace that is free from any recognized or known potential hazards. Additionally, Management subscribes to these principles:
Village Community Resource Center’s Injury and Illness Prevention Program includes a system for communicating with employees in a readily understandable format on matters relating to occupational safety and health. This communication system is also designed to encourage employees to inform the employer of hazards at the worksite without fear of reprisal.
General employee meetings may be scheduled, during which safety is freely and openly discussed by those present. Date and time will be announced to all employees so that maximum employee attendance can be achieved.
Other vehicles that may be used include training programs, posters and bulletins, or newsletters. Employees may choose to act anonymously if desired, by placing written communication concerns to management in the mailbox outside VCRC.
Hazard Assessment & Control
Periodic inspections by Management provide a method of identifying existing or potential hazards in the workplace, and eliminating or controlling them. This hazard control system is the basis for developing safe work procedures and injury/illness prevention training for employees. Through scheduled and documented self-inspections, many hazards may be prevented.
Village Community Resource Center will ensure that established safe work practices are being followed and any unsafe conditions or procedures are being identified and corrected properly. The frequency of these inspections depends on the operations involved, the magnitude of the hazards, the proficiency of employees, changes in equipment or work processes, and the history of workplace injuries and illnesses. Written inspection reports may be reviewed by management.
Management encourages employees to report any possibly hazardous situations knowing their reports will be given prompt and serious attention without fear of reprisal. By letting them know that the situation was corrected (or why it was not hazardous), employees can continue to report hazards promptly and effectively within a systematic process.
In addition, Village Community Resource Center’s IIPP monitors the operation of workplace equipment, and can also verify that routine preventive maintenance is conducted and personal protective equipment is reliable (in safe and good working condition).
Hazards should be corrected as soon as they are identified. For any that can’t be immediately corrected, Management will set a target date for correction based on such considerations as the probability and severity of an injury or illness resulting from the hazard; the availability of needed equipment, materials, and/or personnel; time for delivery, installation, modification, or construction; and training periods.
Through a thorough and properly completed accident investigation, Village Community Resource Center can use this tool to identify and recognize the areas responsible for accidents or near-miss occurrences. The primary focus is understanding why the accident or near miss occurred and what actions can be taken to preclude recurrence. Questions that are asked in an accident investigation include:
Thorough investigation of all accidents and near misses will help Village Community Resource Center identify causes and needed corrections, and can help determine why accidents occur, where they happen, and any accident trends. Such information is critical to preventing and controlling hazards and potential accidents within the workplace.
Safety Planning, Rules, & Work Procedures
Effective safety and health planning includes the following:
Disciplinary Procedures for Safety Violations
The success of Village Community Resource Center’s Injury and Illness Prevention Program is dependent upon the willing participation of its employees. Accident prevention is the key goal of this program.
Safety & Health Training
Training is one of the most important elements of any Injury and Illness Prevention Program. Employees benefit from safety and health training through fewer work-related injuries and illnesses, and reduced stress and worry caused by exposure to hazards. An effective Injury and Illness Prevention Program includes training for both supervisors and employees; training for both is required by OSHA safety orders.
To be effective and also meet OSHA requirements, Village Community Resource Center’s training program needs to…
An effective Injury and Illness Prevention Program requires proper job performance by everyone in the workplace. Management will ensure that all employees are knowledgeable about the materials and equipment they are working with, what known hazards are present and how they are controlled.
In turn, each employee understands that:
Safety Recordkeeping and Documentation
Village Community Resource Center maintains records of employee training, hazard identification, and accident investigation. A written report will additionally be maintained on each accident, injury, or on-the-job illness requiring medical treatment. A record of each such injury or illness is recorded on the OSHA Form 300 “Log of Work-Related Injuries and Illnesses,” according to its instructions. Supplemental records of each injury are maintained on OSHA Form 301 “Injury and Illness Incident Report.” Every year, a summary of all reported injuries or illnesses is posted on OSHA Form 300A.
All serious accidents must be reported to OSHA. In cases of hospitalization or death, a full investigation with copies to governmental authorities is required. In less serious cases, the investigation report will be disclosed to Village Community Resource Center’s insurance carrier and for remedial action at the work site.
For Policies and Procedures updated in response to COVID-19, please see, “VCRC_Health and Safety Protocols_Covid19_v.9.27.2020pptx”
and “Village Community Resource Center COVID-19 Safety Protocols.” Both documents can be located within the Google Drive under COVID-19 Protocols, Employee Information, Safety, Health and Safety Training.
* Exceptions to the Written IIPP and Documentation Requirements
Establishments with < 20 employees during the calendar year and in an industry not on the designated high hazard list and who have a Worker’s Compensation Experience Modification Rate (ExMod) of 1.1% or less; and Establishments with < 20 employees during the calendar year on a designated List of Low Hazard Industries can limit written documentation of the IIPP to the following requirements:
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